As a global supplier of lead, copper, and zinc concentrates and lead metals and alloys, Doe Run is guided by an eight-member executive team. The team consists of the president and chief executive officer; vice president – finance and chief financial officer; vice president – information technology; vice president – law; vice president – sales and marketing; vice president – human resources & community relations; vice president – exploration; and vice president – environmental, health & safety. The executive team is 87.5 percent male and 87.5 percent Caucasian, and encompasses an age range of 40 to 65 years. The team includes one female and one person of Hispanic heritage. Their compensation is determined using market-based data and standard industry practices. These individuals are responsible for setting the business strategy and organizational structure of Doe Run, as well as the company’s economic, social and environmental performance with input from a Sustainability Governance Committee led by the vice president – environmental, health & safety. In this role, the vice president – environmental, health & safety, as well as the president and chief executive officer and vice president – human resources & community relations, review and approve Doe Run’s annual sustainability report.
Doe Run’s board expects management to keep pace with best practices in corporate governance. To accomplish this goal, Doe Run utilizes a stringent set of corporate governance policies, procedures and practices to ensure that the business is properly directed, administered and controlled. For example:
- As a privately held company, Doe Run is not legally bound to meet the requirements of the Sarbanes-Oxley Act. This act was passed by Congress in 2002 to help restore confidence in publicly traded companies after several major corporate and accounting scandals. However, Doe Run chose to adopt Sarbanes-Oxley requirements that can be applied to privately held companies. These include good documentation procedures, rigorous internal accounting controls based on a proper segregation of duties, and strong internal audits and reviews. We also undergo annual external audits by the accounting firm of Crowe Horwath LLP, which adheres to Generally Accepted Auditing Standards (GAAS) as established by the American Institute of Certified Public Accountants. Our decision to take these steps is consistent with our desire to conduct business ethically and responsibly. Following this control framework also supports our efforts to maintain International Organization for Standardization (ISO) certifications at several operating sites. Our Herculaneum site, Resource Recycling facility and Vancouver, Washington, Fabricated Products Inc. site are certified under ISO 9000 programs, which verify that strong, quality procedures are in place. Doe Run’s Sweetwater Mine and Mill, Fletcher Mine and Mill, and Resource Recycling facility also hold ISO 14001 certification, which focuses on environmental management. Specifics related to these certifications are included in our full GRI report. We believe these efforts support the expectations of many of our stakeholders to exhibit the rigor and responsibility mandated by the Sarbanes-Oxley Act.
- Doe Run has written procedures and policies in place to ensure the accuracy and completeness of our financial records and the effectiveness of our internal control systems, particularly in such areas as accounting, purchasing, vendor receipts and customer transactions. On a semiannual basis, Doe Run’s Internal Audit Department compares our employee master list with our vendor master list to help ensure no conflicts of interest are present. In addition, the Legal Department reviews contracts for business risks and potential conflicts of interest.
- As a federal sub-contractor, Doe Run adheres to the requirements of the Office of Federal Contracts Compliance Program (OFCCP). In doing so, Doe Run develops an annual affirmative action plan, which supports the principles of equal employment opportunity and affirmative action in all of its employment policies and practices, including recruiting, hiring, compensation, benefits, transfers, training, promotions, social recreation programs, company sponsored events, and in other terms and conditions of employment.
- Doe Run strives to maintain open communication with important audiences both inside and outside the company. As described within the Reporting Process, Doe Run regularly surveys stakeholders through third-party surveys of community stakeholders and employees (conducted in 2012 and 2014). Through our corporate office, Doe Run provides our operating sites with guidance and education about community engagement. Sites then implement programs based on the specific needs of local communities. These programs include regular community outreach, facility tours, public meetings and ongoing dialogue with local communities. You can share feedback with the company through any of these forums, or by contacting firstname.lastname@example.org.
- We also provide our employees with a mechanism by which they can anonymously share issues or concerns via a hotline system managed by an outside third party. Once an employee makes a report, the third-party firm sends an email to the Internal Audit Department, the vice president – human resources & community relations, and the vice president – law. Timely investigations are conducted for all reports made to the hotline, with issues of safety given highest priority. Any necessary communication between the reporter and the company is handled through the third-party firm to maintain confidentiality.
Potential employees begin learning about the company’s expectations, values and sustainability policy from our website and in hiring ads. In addition, the company’s Standards of Business Conduct and Company Values, Vision, Mission and Business Strategy are reviewed formally during the onboarding process. Employees also are required to sign an acknowledgment that they have received and understand the Doe Run Employee Handbook and Standards of Business Conduct.
Our core values are reinforced daily in conversations, business processes, and internal and external communications.
We believe we can enhance the quality of life through:
- Safety: Protecting one another.
- Integrity: Demonstrating transparency and honesty in all we say and do.
- Collaboration: Working together with employees and external stakeholders to realize shared goals.
- Respect: Recognizing that every employee has a voice and opinion that matters; diversity of experience, thought and ideas is encouraged.
- Stewardship: Conserving, managing and making the most of the natural resources in our care.
- Sustainability: Balancing social, environmental and economic considerations with a relentless focus on improving our processes.
To ensure that we stay current on corporate governance and corporate responsibility trends, we maintain memberships in several industry-related trade associations. These associations support and educate members about such issues as community engagement, environmental stewardship and sustainability. Company leaders often hold committee and/or board positions in some of these organizations. Doe Run employs an award-winning project management office (PMO) that utilizes a rigorous process to plan for, manage and evaluate projects. The PMO has quantified improvements in areas such as project completion times and budget accuracy. By utilizing outside resources and proven programs, we help ensure we are looking at — and implementing as appropriate — best practices.
We believe that corporate governance is an evolving process. To that end, we are actively working with our divisions to build our capacity for community engagement. In 2013 and 2014, Doe Run contracted with a community coordinator to help build internal understanding and capacity of community engagement. We are committed to continuous improvement in corporate governance so we can continue to operate responsibly and with integrity.
Identification and Selection of Stakeholders
We strive to maintain open communication with stakeholders both inside and outside the company. Based on input and continued dialogue with our employees, communities, industry groups and regulatory bodies, we’ve determined our stakeholders consist of community groups and leaders; property owners; neighboring residents; current and retired employees; local, state and federal government; business groups; nearby schools; regulatory agencies; and industry organizations.